From the 2017 reviews of Expense Management systems and apps.
SpringAhead is a time tracking and billing application that also includes some expense management features. SpringAhead is well suited for mid-sized businesses that need to track employee time and expenses. SpringAhead is a web-based application, with users able to utilize the product from any location with an Internet connection.
Designed for anytime/anywhere time tracking and expense management, SpringAhead’s user interface is designed to resemble an expense report, making entering information quick and easy. The product also offers integration with SmartVault, allows users to upload expense related documents to the application and store them for future access.
Users typically upload receipts to SpringAhead, with users able to also fax receipts as well. The product offers multi-user accessibility, with managers able to determine the level of access each employee will have.
SpringAhead has a foreign currency conversion tool, so users able to easily track expenses in multiple currencies, with the application automatically converting currency rates when necessary.
Along with expense management, SpringAhead also offers both timesheet and time tracking. The application can also offers project tracking capability as well. The timesheet tracking feature allows users to track time on a daily or weekly basis. The product supports employees of all types, including hourly, salaried, and even contract employees. The product also support task tracking, where users can easily track time by task performed; excellent for those managing multiple projects. Though users can enter mileage information in SpringAhead, there is no automated way to track mileage. The product does not currently offer integration with travel apps.
SpringAhead can connect with just about any credit card company or banking institution, allowing users to upload all transactions directly into the application.
SpringAhead allows users to implement a variety of control mechanisms during the product setup process. These control mechanisms can be set up in a variety of areas, such as reimbursement rates, mileage reimbursement and receipt requirements. These control mechanisms make it easy for both employees and managers to accurately track and produce quality expense reports. A custom approvals process can be set up in SpringAhead, with users able to choose to require a single approval, or multiple levels of approval. This multiple approval process is particularly important when approving timesheets and other time-tracking reports. Automated reminders are sent via email to remind recipients about any approvals that are pending in the application.
SpringAhead offers solid reporting functionality, with drill-down capability available in all reports. Reports can be customized as needed, and users can easily export reports to Microsoft Excel or CSV file. As an added security measure, administrators can easily restrict reports to authorized individuals.
SpringAhead currently integrates with all Windows versions of QuickBooks including both QuickBooks Desktop and QuickBooks Online. The product also offers excellent integration capability with just about any payroll provider, including Paychex, SurePayroll, mypayrollhr.com, and others, as well as recruiting software such as Bullhorn,, MaxHire, Sendouts, and WinSearch.
SpringAhead offers round the clock access to their help platform, which allows users to ask questions, enter a search term, or access the variety of help topics that are offered. Training and webinars are also scheduled throughout the year, with the schedule posted on the website as well.
SpringAhead offers toll-free support during regular business hours, and users can also access support via email if desired. A variety of manuals are also on the SpringAhead support site that can be accessed or downloaded when necessary.
SpringAhead is a good fit for midsized businesses that need to manage employee timesheets, track time, and manage expenses. QuickBooks users in particular could benefit from using SpringAhead, as seamless integration eliminates the need for duplicate data entry. SpringAhead is currently priced at $50.00 per month, with an additional fee of $5.00 for each user over 10. Users can request a demo to try the product out prior to purchasing.
2017 Star Rating 4.25 Stars